Agenda and minutes

There were no apologies.

To receive declarations of interest from Members on items contained within this agenda.

There were no declarations of interest stated.

To consider the minutes of the previous meeting(s)

Resolved:                 That the minutes of the meeting held on 3 April, 2019 be agreed as a correct record.

When the Mayor has declared the result of the election, the Mayor preceded by the Mace Bearers, will retire to the Mayor’s Parlour accompanied by the following:-

• Retiring Consorts
• Retiring High Constable
• Retiring Chaplain
• Chief Executive
• Mayor Designate
• Consort designate
• High Constable designate
• Chaplain designate

The incoming Mayor will then be robed and invested with the chain of office.  The Mayoral party will then return to the Garden/Astley Rooms in the following order:-

• Mace Bearers
• Mayor
• Consort designate
• Mayoress designate
• Chief Executive
• High Constable designate
• Chaplain designate
• Retiring Mayor
• Retiring Consorts
• Retiring High Constable
• Retiring Chaplain

The Mayor will take the chair and make the declaration of acceptance of office.

Prior to the election of Mayor, Councillor Stubbs made reference to Part 2 of the Constitution - Section 2.5 and also the Mayoralty Code of Practice asking the Council’s Chief Executive, Martin Hamilton to explain why the ‘normal’ procedure had not been followed.

Mr Hamilton advised that the summary in the Constitution reflected conventions rather than rules and that the position of Mayor was decided by a formal election process at Annual Council.  There was nothing contained within the Council’s Constitution which prevented the election of Mayor from being contested. 

Two nominations were received

Councillor Shenton.  Proposed by Councillor Kearon and seconded by Councillor Robinson.

Councillor Simon White.  Proposed by Councillor Proctor and Seconded by Councillor Owen.

A named vote was requested and taken for the election of Mayor

Shenton - 20

S.White - 22

Abstain – 0

Resolved:     That Councillor Simon White be appointed as Mayor for the 2019/20 municipal year.

The Mayor made the Declaration of Acceptance of Office.

Following the appointment of the Deputy Mayor, he/she will make the declaration of acceptance of office.

Two nominations were received

Councillor John Cooper.  Proposed by Councillor Sweeney and seconded by Councillor Simon Tagg.

Councillor Shenton.  Proposed by Councillor Kearon and seconded by Councillor Reddish.

A named vote was requested and taken for the election of Deputy Mayor

Shenton - 20

John Cooper  - 22

Abstain – 0

Resolved:     That Councillor John Cooper be appointed as Deputy Mayor for the 2019/20 municipal year.

The Deputy Mayor made the Declaration of Acceptance of

Office.

The Mayor will announce the appointment of her:

Mayoress

Consort

High Constable

Chaplain

Mace Bearers

Consort –                 Councillor Gary White

High Constable –   Alderman Chris Malkin

Chaplain –                Reverend Peter Nisbeck

Mace Bearers –       Mrs Angela Mayer and Mr James Worgan

To receive the Mayoral address.

The Mayor thanked the Council for affording him the honour of the appointment and paid tribute to the hard work, enthusiasm and commitment of his predecessor. 

In appreciation of their services during the past year, the retiring Mayor and  Consorts will be presented with their badges.

On behalf of the Council, The Leader, Councillor Simon Tagg expressed gratitude and appreciation to the retiring Mayor and her Consorts for their tireless dedication to the role and their services to the Borough and its communities.  Councillor Tagg  added that the Borough had been served well by the retiring Mayor as its Ambassador congratulated her for raising approximately £18,500 for her chosen charities.

The Group Leaders thanked the retiring Mayor for her hard work stating that she had been a credit to the Borough. 

Official Badges were presented to the retiring Mayor and one of her Consorts.  One of the Consorts was not present at the meeting and would be presented with his badge by the retiring Mayor.

Retiring Mayor’s response.

The retiring Mayor thanked Members of the Council stating that she was humbled by what she had heard.  Thanks were also given to everyone who had helped and guided her throughout her term of Office.

She stated that it had been a privilege to represent the Borough and had fond memories of many engagements that had been undertaken especially awarding Fred and Connie Van Buren the Freedom of the Borough.  She was proud to have raised just over £18,500 towards her two chosen charities.

The retiring Mayor wished her successor well for the forthcoming year and offered her full support.

A full response would be put onto the Mayor’s Facebook page.

To receive the Mayor’s announcements of forthcoming events.

The Mayor gave notice that his Annual Civic Service would be held at St. Giles Church at 10.30am on Sunday 23 June 2019. He referred to his Reception which was to be held immediately following this Annual Council meeting.

Councillor Graham Hutton was elected as Councillor for the Maer and Whitmore ward.

The Leader, Councillor Simon Tagg welcomed Councillor Graham Hutton who had recently been elected as Word Councillor for Maer and Whitmore.

The Leader will report the appointment of his/her Cabinet and Deputy Leader for 2019/20.

The Leader confirmed Councillor Sweeney as Deputy Leader and the following as members of the Cabinet for 2019/20:

Councillor Holland

Councillor T Johnson

Councillor Northcott

Councillor J Waring

To appoint Members to committees.

Report to follow

It was proposed by Councillor S Tagg and seconded by Councillor S Sweeney that the appointments to committees, chairs, vice-chairs for 2019/20 be as set out in the Supplementary agenda.

Committee Membership

Resolved:     That the appointments to committees, as set out in the

Supplementary agenda, be approved:

Chairs and Vice-Chairs

A named vote was requested to elect  the Chair of Audit and Standards:

There were two nominations: Councillor’s Pickup and P Waring

Pickup - 20

P.Waring - 22

Abstain – 0

Resolved:     That Councillor Paul Waring be appointed as Chair of the Audit and Standards Committee.

A named vote was requested to elect  the Vice-Chair of Audit and Standards:

There were two nominations: Councillor’s Owen and Dymond

Dymond - 20

Owen - 22

Abstain – 0

Resolved:     That Councillor Owen be appointed as Vice-Chair of the Audit and Standards Committee.

Councillor Holland moved a Motion to suspend Standing Order 15.2 (Recorded Voting) for the remainder of this meeting. This was seconded by Councillor Simon Tagg.

A named vote was requested to suspend Standing Order 15.2 (Recorded Voting) for the remainder of the meeting:

For - 26

Against - 16

Abstain – 0

Resolved:     That Standing Order 15.2  ...  view the full minutes text for item 13.

The Council is requested to review its representation on outside bodies.

Report to follow.

As elections are now held every four years it is appropriate that these appointments run for the period of the elected Council.

Agreement is sought to extend the existing representatives’ term to 5 May, 2022.

The List of Representatives onto Outside Bodies was considered. 

Where more than one nomination was received a vote was taken.

Aspire Board                                                           -           Councillor Northcott

The following Members requested that their vote for Councillor Shenton be recorded: Councillors’ Burgess, Dymond, Gardner, Horsfall, B. Johnson, Jones, Kearon, Lawley, Moffatt, Robinson, Rout, Shenton, G Williams and Wright.

Councillor S Tagg requested his vote for Councillor Northcott be recorded.

Waste and Mineral Site Liaison Committee - Holditch         - Councillor Owen

West Midland Reserve Forces and                   -           Councillor Sweeney

Cadets Association

The following Members requested that their vote for Councillor Stubbs be recorded: Councillors’ Burgess, Dymond, Gardner, B. Johnson, Jones, Kearon, Moffatt, Robinson, Rout, and  G Williams.

Councillor Northcott requested his vote for Councillor Sweeney be recorded.

Resolved:     (i)         That the list of Representatives onto Outside Bodies, as set out in

the Supplementary agenda and those Members listed above following a vote having been taken, be agreed and the Members appointed accordingly.

(ii)        That all terms of office on outside bodies be extended to 5

May, 2022 to coincide with the four year term of office held by all elected members.

To consider any communications which pursuant to Appendix 7 – paragraph 7 of the constitution are, in the opinion of the Mayor, of an urgent nature and to pass thereon such resolutions as may be  deemed necessary.

There was no urgent business.