During the past 6 months Newcastle-under-Lyme
Borough Council (NULBC) has undertaken an assessment of the
physical records (in paper and other formats) that it retains on
site at its existing Civic Offices in the Merrial Street buildings.
This assessment was designed to inform a planned move to the new
Civic Hub complex which is of a much smaller footprint than the
existing offices.
The assessment process was to identify physical records to be
retained in one of two given alternatives:
i) “Secure Offsite” – semi current records for
which there would be no room at the new Hub complex building but
which would need reasonably frequent retrieval ;
ii) “Archival” – records which it was felt needed
to be kept for legal and compliance reasons but which did not need
to be consulted, or hardly at all.
The Council having commenced a procurement process to identify a
provider able to store, retrieve and where appropriate manage the
disposal of these records on behalf of the authority, is now
seeking approval to award a contract for the delivery of the
service.
Decision type: Key
Reason Key: Expenditure > £100,000 Revenue and £250,000 Capital Expenditure;
Decision status: Recommendations Approved
Wards affected: (All Wards);
Notice of proposed decision first published: 23/09/2016
Relevant Committee(s): (All Relevant Committee(s));
Decision due: 7 Dec 2016 by Cabinet
Lead member: Cabinet Portfolio Holder - Finance, Town Centres and Growth
Lead director: Executive Director Resources and Support Services
Contact: Jeanette Hilton, Head of Customer and ICT Services Email: jeanette.hilton@newcastle-staffs.gov.uk, Simon Sowerby, Business Improvement Manager Email: simon.sowerby@newcastle-staffs.gov.uk.