Agenda and minutes

Finance, Assets & Performance Scrutiny Committee
Thursday, 28th June, 2018 6.30 pm

Venue: Committee Room 1, Civic Offices, Merrial Street, Newcastle-under-Lyme, Staffordshire, ST5 2AG

Contact: Jayne Briscoe 2250 

Items
No. Item

1.

APOLOGIES

Minutes:

Apologies were received from Councillors Fear, Fox-Hewitt and Harrison.

2.

DECLARATIONS OF INTEREST

Minutes:

There were no declarations of interest submitted on this occasion.

.

3.

TERMS OF REFERENCE pdf icon PDF 36 KB

Additional documents:

Minutes:

The Acting Chief Executive submitted Draft Terms of Reference for the newly constituted Finance, Assets and Performance Scrutiny Committee explaining that they followed a standard format being recommended for adoption by all three newly created Scrutiny Committees. The Terms of Reference reflected the main aims and responsibilities of Scrutiny Committees under the Local Government Act 2000 and included reference to existing procedural rules in  the Council’s Constitution,

Members discussed the need for flexibility for the Committee both in terms of its remit and frequency of meetings.

 

RESOLVED:            (i)         That the Terms of Reference be approved and

reviewed either as part of a review of the Constitution or after 12 months of operation whichever is more timely,

 

(ii)          That the principle of having no more than 3 active Working Groups/Task and Finish Groups/Scrutiny exercises at any one time be adhered to and reviewed as part of a review of the Terms of Reference.

 

4.

WORK PROGRAMME pdf icon PDF 69 KB

Additional documents:

Minutes:

The Acting Chief Executive reported on the need to draw up a Work Programme for the Committee for 2018/19 and sought to assist by setting out guidance on issues to consider when identifying areas for scrutiny.  Matters/Service areas within the remit of the Committee were considered in detail together with the need to ensure that any scrutiny exercise took account of wider strategic aspects as appropriate and were timely in relation to the Cabinet’s Forward Plan.

 

RESOLVED:                        (i)         That the Work Programme template be amended

to show Cllr Proctor to be a member of this Scrutiny Committee, rather than Cllr Wilkes;

(ii)        That the Work Programme template for  2018/19

comprise:

DATE OF MEETING

SCRUTINY ISSUE/THEME

DETAIL/COMMENT

Thursday 20 September 2018

Medium Term Financial Strategy 2018/19 - Update 

 

DATE TO BE ARRANGED – NOVEMBER 2018

Guildhall/Community Resource

Joint meeting with Health, Well Being and Partnerships Scrutiny Committee

Revenue And Capital Budgets 2019/20 – Progress/Update

 

Monday 17 December 2018

Treasury Management Strategy 2019/20

 

Scale of Fees and Charges 2019/20

 

Thursday 21 March 2019

 

Castle House - Update

To consider extent to which efficiencies/savings have been realised from the relocation to Castle House

DATE TO BE ARRANGED

LAPs

Joint meeting with Health, Well Being and Partnerships Scrutiny Committee

 

Discussion/exploration of Localism Model with information on approach by other Authorities including Preston and Trafford

Thursday 27 June 20189

Review of the Impact of the Committee’s work during Sept 2018-March 2019

 

 

5.

PUBLIC QUESTION TIME

Any member of the public wishing to submit a question must serve two clear days’ notice,in writing, of any such question to the Borough Council.

 

Minutes:

There were no questions from members of the public on this occasion.

 

6.

URGENT BUSINESS

To consider any business which is urgent within the meaning of Section 100B (4) of the Local Government Act 1972.

 

Minutes:

There were no items of urgent business.

7.

DATE OF NEXT MEETING

Thursday 20 September 2018 (7.00pm)

 

Minutes:

Thursday 20 September 2018 at 7.00pm.