Agenda and draft minutes

Apologies were received from Cllr Waring.

Resolved:     That the minutes of the meetings held on 27^th June 2013 and 31^st July 2013 be agreed as a correct record.

A report was submitted requesting the panel to select and approve projects from the initial bids for detailed business cases to be built up for invest to save schemes to be funded by the Budget Support Fund.

Bids 3, 5 and 9 had already be dealt with and bid 10 had been withdrawn.

Resolved:

(a)  That bid reference number 1 relating to the reinstatement of Units at 4 Fogg Street, be agreed.

(b)  That bid reference number 2 relating to an astro turf fence at Kidsgrove Sports Centre be deferred.

(c)  That bid reference number 4 relating to the expansion of IQ telephony be deferred until 2014/2015 to allow for the introduction of Windows 7 and Office 2010.

(d)  That bid reference number 6 relating to transactional web and internet be deferred to 2014.

(e)  That additional information regarding bids reference numbers 7 and 8 be requested from officers.

(f)    That bid reference number 11 be deferred.

(g)  That additional information in relation to bids reference numbers 13 and 14 be requested from officers.

The next meeting will be held on Thursday 28^th November 2013.

In order to allow adequate time for the further information requested to be gathered and officers invited to attend the meeting the panel considered an adjournment of the meeting to Thursday 28^th November 2013 at 7pm.

Resolved:     That the meeting be adjourned and reconvened on Thursday 28^th November 2013 at 7pm, to enable additional information to be provided by officers.

Present: -       Councillor Mike Stubbs – in the Chair

Councillors     Eastwood, Waring and Mrs Winfield.

The Committee received presentations from The Council’s Head of Operations, Roger Tait regarding bids 7 and 8 and from the Council’s Facilities Manager Julian Lythgoe in relation to bids 13 and 14.

Resolved:

1.    That bid number 7 regarding Weed Control Contract/equipment for Mechanical Sweepers be approved.

2.    That bid number 8 be put on hold.

3.    That bid number 14 be approved.

4.    That the following elements of bid number 13 be approved:

a.    Replacement of the gas water heater at the Civic Officers for domestic supply.

b.    LED lighting at the bus station.

5.    That further details be provided regarding the item relating to LED lighting at the Civic Offices, Depot and Guildhall including a breakdown of the costs for each premises.

6.    That the requested information be brought to the next meeting of the Panel which would be scheduled for March 2014.

There was no urgent business.