Agenda and draft minutes

To receive any declarations of interest from Members on items included in the agenda.

There were no declarations of interest stated.

To consider the minutes of the previous meeting(s).

Resolved:              That the minutes of the meeting held on 8 January, 2016

be agreed as a correct record.

Members were given an update on publicity for the Council’s new recycling service by the Council’s Environmental Officer, Jane Finnemore.

The current edition of the Reporter included an article on the new service and every household would receive a card containing the relevant information.  The Council’s website would also give an update and this would be live by 6 June, 2016.

The next issue of the Reporter, due out in June, 2016 would have a full page supplement  and a new leaflet was also about to be printed.

 Members were advised that training had been given to customer support staff and call handling staff in regard to the new service.  In addition, a consultation had been done with all staff and everyone from Acumen had said that they want to ‘come-across’ to the Council.  The Council’s own staff had been informed of the changes and all but two had signed new contracts.  In addition, approval had been given to fill the remaining posts.

The collection days were almost sorted and it was stated that a lot would stay similar.  Monday and Tuesday would be the ‘heavy’ collection days to give more capacity on a Friday.

Collection vehicles were now in production and the Council would receive regular updates on progress.

The household containers will arrive the first week of June and would be distributed over the next couple of weeks.

Members were advised that the project was mostly on time and was geared to go live on 6 July, 2016.

Resolved:    That the information be received.   

This had not yet gone out to tender because officers were unsure on what was needed.  Different companies were being contacted to ascertain what would best suit the Council’s needs.  There were only two primary suppliers – Caterpillar and JCB.

The Council’s Head of Recycling, Waste and Fleet Services Trevor Nicoll, advised Members that officers know ‘exactly what they want it to do’.  The right one just had to be found and procured.

Resolved:    That the information be received.

It had been hoped to have done this earlier but because of the challenge, the slot had been missed.

There would be twelve front line vehicles and two smaller ones for bring sites and back up.  Tenders would probably be received in November / December, 2016 so the current fleet would be continued with until then.  There would be a move towards rear steer vehicles.

Members agreed that the procurement process should now begin.

Resolved:    (i)       That the information be received.

(ii)      That the procurement process for collection vehicles be commenced.

To consider any business which is urgent within the meaning of Section 100(B)4 of the Local Government Act.

There was no Urgent Business but the Chair thanked Members and officers for their input throughout the year.