Agenda and minutes

Newcastle-under-Lyme Almshouse Charity
Wednesday, 28th November, 2018 2.30 pm

Venue: Garden Room - Castle House, Barracks Road, Newcastle, Staffs. ST5 1BL. View directions

Items
No. Item

1.

APPOINTMENT OF CHAIR

To appoint a Chair for the year 2018/19.

Minutes:

Resolved:     That Councillor Gill Williams be appointed as Chair for the ensuing year.

2.

APPOINTMENT OF TRUSTEE

To agree the appointment of the following Trustee for the  period of five years:

 

Mrs Sylvia Butler

 

Minutes:

Resolved:     That Mrs Sylvia Butler be appointed as a Trustee for a period of five years.

3.

APOLOGIES

Minutes:

Apologies were received from Councillor Olszewski

4.

DECLARATIONS OF INTEREST

To receive Declarations of Interest on items contained within this agenda.

 

Minutes:

There were no declarations of interest stated.

5.

MINUTES OF PREVIOUS MEETING pdf icon PDF 72 KB

To agree as a correct record, the minutes of the meeting held on 28 November, 2017.

Minutes:

Resolved:     That, subject to  Messrs Rushton and Butler and Mrs Butler being recorded not as Councillors, the Minutes of the meeting held on 28 November, 2017 be agreed as a correct record.  

6.

REPORT OF THE CHAIR

To receive a verbal update form the Chair.

Minutes:

The Chair, Councillor Gill Williams raised concerns about one of the bungalows not being updated through lack of access.

 

The welfare of one of the residents was also discussed.  Councillors Gill and John Williams would visit the resident to do an informal assessment of the situation.  Councillors’ Gill and John Williams would also meet with The council’s Partnerships Manager, Sarah Moore and Housing Manager, Jo Halliday to discuss a way forward.

 

 

In addition, a letter would be sent, requesting access to carry out the bathroom refurbishment.

 

Resolved:     That the information be received and the comments noted

 

                       

7.

REPORT OF THE TREASURER pdf icon PDF 60 KB

Additional documents:

Minutes:

The Council’s Principal Accountant, Andrea Roe advised the Trustees that funding was available for specific projects, including the final bathroom upgrade.

 

A written summary of the accounts was handed round at the meeting.

 

Resolved:     That the information be received.

8.

DISCUSSION ON FUTURE PROJECTS

Minutes:

The Trustees agreed that the boilers could be upgraded, depending upon their age and condition.  The Clerk to the Trustees, Geoff Durham would acquire the information and pass it on to the Trustees.

 

The fifth bathroom upgrade would be completed.

 

Resolved:     That the information be received.

9.

WEEKLY MAINTENANCE CONTRIBUTION

To discuss any possible increase in the Weekly Maintenance Contribution for 2019-20.

 

Minutes:

The Trustees discussed the annual increase of the Weekly Maintenance Contribution and agreed that it be raised by £2.50 to £65.00 per week.

 

Resolved:     That, from 1 April, 2019 the Weekly Maintenance Contribution be increased to £65.00 per week. 

 

10.

ANNUAL SITE VISIT

Minutes:

Resolved:     That the Annual Site Visit take place on Wednesday 23 January,

                        2019 at 2.30pm

11.

ANY OTHER BUSINESS

Minutes:

Garden Waste

 

A resident had approached the Clerk regarding garden waste bins.  Two were currently in use at the Almshouses and a request had been made if the Almshouse charity could cover the annual cost.

 

Resolved:     That the Newcastle Almshouse Trust be responsible for the

annual payment for two bins at the Almshouses location.

 

 

Gifts

 

As cheques were no longer produced by the Council it was agreed that the residents would receive a £30 Sainsbury’s gift voucher.

 

Resolved:     That the residents each receive a £30 Sainsburys gift voucher for Christmas.