Agenda and minutes

Newcastle-under-Lyme Almshouse Charity
Tuesday, 29th November, 2011 2.00 pm

Venue: Committee Room 1, Civic Offices, Merrial Street, Newcastle-under-Lyme, Staffordshire, ST5 2AG. View directions

Contact: Geoff Durham 

No. Item


Appointment of Chair


Resolved:-   That Councillor Mrs Williams be appointed as Chair for the ensuing year.


Declarations of Interest


Resolved:-   There were no declarations of interest given


Minutes of a Previous meeting pdf icon PDF 23 KB

To agree as a correct record, the minutes of the meeting held on


Resolved:-   That the minutes of the meeting held on 9 November, 2010 be agreed as a correct record.


Matters Arising


A query was raised regarding the extractor fans and why they had not been installed.  The Council’s Maintenance Officer advised the Trustees that legislation did not allow for extractor fans to be in such close proximity to gas appliances because fumes could be brought back into the room.  The matter would be investigated further to see if there were any alternative options.


Resolved:-     That the information be received.



Report of the Clerk pdf icon PDF 15 KB


Members were advised that the external works to the bungalows had been completed and all within the budget.


Number 21 had been re-decorated since the previous resident had vacated.  Advertisements had been placed in The Sentinel, The Reporter and around the Civic Offices.  To date, only two enquiries had been received.  The Trustees were advised that, if they premises were to be vacant during the colder months, that the water system be drained down.


The brick raised flower beds had been demolished and levelled off.  There were tractor marks left in the grass but the Council’s Grounds Maintenance Team were awaiting a delivery of soil to rectify this.


The Trustees requested that a letter be sent to Paul Lawson and his team thanking them for the work carried out.


In addition, a letter should be sent to Newcastle Lions asking for funding for two wooden planters.


As one of the residents had turned 90, she was entitled to a voucher from the Mayor Allnat Charity.  This had been requested.


Resolved:-     (a)        That the information be received.


                                    (b)        That the Council’s Maintenance Officer arrange for the heating system of Number 21 to be drained.


                                    (c)        That a letter be sent to the Grounds Maintenance Team, thanking them for works carried out.


                                    (d)        That the Newcastle Lions be approached re a possible grant for two planters.



Report of the Treasurer pdf icon PDF 18 KB


Consideration was given to the financial reports for the Almshouses.  The Balance Sheet was handed round at the meeting.


Resolved:-                 That the Financial Reports be received.



Any other Business


(i)         Number 15 - Ramp


A ramp still had not been provided for the resident of Number 15.  Trustees requested that a letter be sent to Derek Mawby or John Welsh Engineering asking if they would do it for no cost.  Failing this, the Community Chest would be investigated.


Resolved:-                 That avenues for funding be investigated.


(ii)        Care Call


The Trustees requested that the residents be asked if they would like to have Care Call provided in their bungalows but at their own cost.


Resolved:-     That a letter be sent to the residents asking if they would like to have the Care Call system.


(iii)       Christmas Gifts


The Trustees requested that all ladies receive a £20 gift voucher for Christmas from now on.


Resolved:-                 That Christmas gifts be increased to £20 per person.


(iv)       Weekly Maintenance Contribution


Resolved:-                 That the Weekly Maintenance Contribution be increased to £50.50 from 1 April, 2012.