Agenda and minutes

Audit and Standards Committee
Monday, 25th September, 2017 7.00 pm

Venue: Committee Room 1, Civic Offices, Merrial Street, Newcastle-under-Lyme, Staffordshire, ST5 2AG. View directions

Contact: Geoff Durham  01782 742222

Items
No. Item

1.

APOLOGIES

Minutes:

Apologies were received from Councillor Gary White and John Gregory (Grant Thornton).

2.

DECLARATIONS OF INTEREST

To receive Declarations of Interest from Members on items included in the agenda

Minutes:

There were no declarations of interest stated.

3.

MINUTES OF PREVIOUS MEETING pdf icon PDF 70 KB

To consider the minutes of the previous meeting(s).

Minutes:

Resolved:                 That the minutes of the meeting held on 3 July, 2017 be agreed as a correct record subject to Phil Butters being recorded as in attendance.

4.

CORPORATE RISK MANAGEMENT REPORT -APRIL TO JUNE, 2017 (QUARTER 1) pdf icon PDF 89 KB

Additional documents:

Minutes:

Consideration was given to a report informing Members of the progress made by the Council in enhancing and embedding risk management for the period April to June, 2017.

 

Members’ attention was drawn to the risks as outlined in Appendix A. Two risks at 3 and 4 had increased for the reasons stated in the appendix.

 

Resolved:     (i)         That the progress that has been made in managing the

risks identified within the Strategic, Operational, Project and Partnership Risk Registers, be noted.

 

(ii)       That point 2.1.1 showing the number of overdue risks be noted.

 

(iii)      That point 2.2.1 advising of the risk level increases be noted.

 

(iv)      That point 2.2.2 regarding the new risks identified between April to June 2017 be noted.

 

 

5.

STATEMENT OF ACCOUNTS 2016/17 AND EXTERNAL AUDITOR'S AUDIT FINDINGS REPORT pdf icon PDF 66 KB

Additional documents:

Minutes:

Consideration was given to a report seeking to approve the Statement of Accounts, to receive the external auditor’s Audit Findings Report for 2016/17 and to agree the Letter of Representation to the Auditor.

 

Paul Harvey of Grant Thornton introduced the report and advised Members that there were no significant issues.

 

Resolved:                 (i)         That the Statement of Accounts 2016/17 be

approved and signed by the Chair.

 

(ii)        That the Audit Findings Report for 2016/17 be received.

 

(iii)       That the Letter of Representation be approved for signature by the Council’s Section 151 Officer.

6.

LOCAL GOVERNMENT OMBUDSMAN ANNUAL REVIEW LETTER pdf icon PDF 50 KB

Additional documents:

Minutes:

Consideration was given to a report informing Members of the Council’s performance in relation to complaints made to the Local Government Ombudsman.

 

This was an information item and Members attention was brought to the two appendices attached to the report.

 

Resolved:     That the report be received.

7.

INTERNAL AUDIT PROGRESS REPORT - QUARTER 1 2017/18 pdf icon PDF 100 KB

Minutes:

Consideration was given to a report updating members on the work undertaken by the Internal Audit section during April to June, 2017.

 

Resolved:     That the information be received.

8.

QUARTERLY REPORT : ADOPTION OF INTERNAL AUDIT HIGH RISK RECOMMENDATIONS AND SUMMARY OF ASSURANCE 1 APRIL TO 30 JUNE 2017 pdf icon PDF 57 KB

Additional documents:

Minutes:

Consideration was given to a report regarding any outstanding high risk recommendations for Quarter 1 – April to June, 2017 and requesting approval to requested actions and target dates.  Also to provide Members with an assurance opinion on internal controls.

 

Members were assured that the Pentana Audit Management system was working well.

 

Resolved:     That the actions of officers and levels of assurance be noted.

9.

URGENT BUSINESS

To consider any business which is urgent within the meaning of Section 100B(4) of the Local Government Act 1972

Minutes:

There was no Urgent Business.