Agenda and minutes

To receive Declarations of Interest from Members on items included in this agenda

There were no Declarations of Interest stated

To consider the minutes of the previous meeting of this Working Group

Resolved:-               That the minutes of the meeting held on 11 July, 2013 be

                        agreed as a correct record subject to the following amendments:

·         Item 10 – Update on Members’ ICT.  Second paragraph should read “Twenty four Members had responded to the Data Protection form…”

·        Item 11 – Digital Member Services.  Replace seventh paragraph, first sentence with “The trial could commence in October as the new IOS would be out by then, therefore Members could be trained on the updated Modern.Gov operating system.

To receive instruction and advice on how Modern.Gov will operate on mobile devices

Members received a presentation on the current position regarding Members’

ICT.

Members agreed that it was a good idea for all Councillors at Newcastle

to be automatically registered with the ICO unless they wished to opt out.

A comparison was shown of what was offered via mobile devices at the County Council as opposed to Newcastle and Newcastle did provide more services.

Members viewed reports which came through on the Modern.Gov application on the mobile device and were very impressed, agreeing that it was the way forward.  It was suggested that the issue of formatting the documents be kept on the agenda for discussion at all meetings.

Concerns were raised as to not create the wrong impression.  Therefore a full financial and business case needed to be prepared before going ahead.  A Members’ printing costs’ exercise was already underway.  In addition, a survey of Members should be done as to who would not use a mobile device.

Ten Members would trial the devices before full implementation.  Names of Members who were to undertake the trail would be confirmed at a later date.  

Resolved:-               (i)         That the information be received.

(ii)               That all Members be automatically registered with

the ICO unless they opted out.

(iii)             That a full financial and business case be prepared for the use of mobile devices.